Administrative Assistant (Healthcare)

About the role

We are looking for a highly organized and dependable Administrative Assistant to provide executive‑level support within our healthcare clinics and assisted living facilities. This back‑end, non‑client‑facing position focuses on coordination, documentation, reporting, and administrative assistance for leadership and operational teams.

Key responsibilities

• Provide high‑level administrative support to executives, managers, and operational leaders.
• Manage calendars, internal schedules, meetings, and cross‑department coordination.
• Prepare, review, and organize internal documents, reports, and correspondence.
• Maintain accurate records, databases, and confidential files in compliance with healthcare standards.
• Support internal workflows, task tracking, and follow‑ups to ensure deadlines are met.
• Assist with data entry, reporting, and administrative components of billing, staffing, or compliance processes.
• Coordinate internal communications between clinics, assisted living facilities, and corporate teams.
• Track action items, operational requests, and administrative priorities.
• Assist with procurement documentation, vendor coordination, and internal approvals.
• Perform general office and administrative duties as needed to support operations.

Required profile

• Proven experience in administrative or office support roles.
• Healthcare, clinic, or assisted living experience strongly preferred.
• Exceptional organizational and time‑management skills.
• Strong attention to detail and ability to handle sensitive information confidentially.
• Proficiency in Microsoft Office or Google Workspace (Word, Excel, Outlook, etc.).
• Strong written and verbal communication skills.
• Ability to work independently, prioritize tasks, and adapt in a fast‑paced environment.

Required skills

• Microsoft Office
• Google Workspace
• Excel
• Word
• Outlook

What we offer

• Fun and friendly working environment.
• Competitive salary.
• Opportunities for growth and development.
• Work‑life balance.