Executive Virtual Assistant

About the role

High Scale is looking for a remote Executive Virtual Assistant to keep its fast‑moving leadership team operating smoothly. You will act as the digital backbone, handling calendars, inboxes, travel and administrative tasks so executives can focus on scaling the business.

Key responsibilities

• Own and maintain executive calendars across multiple time zones, preventing double‑bookings and protecting deep‑work time.
• Tri­age the inbox daily: delete spam, flag urgent messages, and draft professional replies to routine inquiries.
• Organize digital files, update spreadsheets, and keep Google Drive well‑structured.
• Book flights, hotels and create clear travel itineraries for leadership.
• Perform basic data entry and assist in preparing simple reports or presentation decks.
• Join Zoom calls, take accurate notes, distribute action‑item lists and follow up with team members on Slack.

Required profile

• Minimum 3 years experience as a Virtual Assistant, Executive Assistant or remote administrative support for busy founders or executives.
• Highly organized, able to work independently without constant supervision.
• Tech‑savvy and comfortable with a variety of online collaboration tools.

Required skills

• Google Workspace (Calendar, Drive, Docs, Sheets)
• Zoom video‑conferencing
• Slack communication platform
• Email management and professional correspondence
• Travel‑booking tools and itinerary creation