Hub Operations Support Coordinator

About the role

The Hub Operations Support Coordinator is the operational backbone of Sanofi's Bogotá Hub, ensuring smooth day‑to‑day activities while delivering an excellent experience for employees and visitors.

Key responsibilities

• Coordinate internal and external visits, meeting rooms, catering, transportation and security logistics.
• Manage visitor experience initiatives, access card requests and Hub branding.
• Track Hub budgets, expenditures, financial allocations and support reporting.
• Maintain headcount records, organizational data and cost‑center allocations.
• Support onboarding and off‑boarding processes, including workspace preparation and technology setup.
• Organise off‑site events, team‑building activities and employee engagement programmes.
• Handle purchase orders, vendor relationships, invoice processing and payment tracking.

Required profile

• 2‑3 years of experience in administrative operations, office coordination or workplace services.
• Proven experience managing budgets, purchase orders and vendor relationships.
• Experience supporting onboarding, cross‑functional coordination and event planning.
• Bachelor’s degree in Business Administration, Industrial Engineering, Communications or related field.
• Advanced English proficiency.

Required skills

• Advanced knowledge of Microsoft 365 applications (Excel, Outlook, Teams, PowerPoint, SharePoint).
• Experience with SAP or similar financial/procurement systems.
• Familiarity with workplace management tools and employee‑experience platforms.
• Ability to maintain dashboards, tracking tools and operational reports.
• Knowledge of internal communication tools such as Viva Engage.