Project Administration Coordinator

About the role

The French‑speaking Project Administration Coordinator provides administrative and project coordination support for a Montreal‑based initiative. The role is dedicated approximately 50 % of the time to this project and operates on Eastern Time hours, ensuring seamless collaboration across time zones.

Key responsibilities

• Administer and track project timesheets to guarantee accuracy and timely submission.
• Prepare invoices and support related project administration activities.
• Prepare, distribute, and maintain meeting minutes in French.
• Attend and support project meetings conducted in French.
• Coordinate project documentation and keep organized records.
• Facilitate stakeholder communications and ensure timely information sharing.
• Provide administrative support to the project team to aid delivery.
• Assist with project coordination activities and follow up on action items.

Required profile

• Fluent French proficiency, both written and spoken.
• Strong experience in administrative support and project coordination.
• Demonstrated ability to manage timesheets, invoice preparation, and documentation.
• Excellent organizational, time‑management and attention‑to‑detail skills.
• Effective verbal and written communication, with the ability to prepare professional minutes in French.
• Capacity to work independently and collaboratively within fast‑paced project environments.