Project Assistant - Minerals Trade

About the role

SGS, a global inspection, verification, testing and certification company, is hiring a Project Assistant for its Minerals Trade business. The role covers issuing and reviewing certificates, handling documentation and invoicing, coordinating with SGS affiliates worldwide, and providing technical assistance and quotations to clients and affiliates. It is based in GBS, on site Monday to Friday.

Key responsibilities

• Issue and review certificates, handle documentation and coordinate with SGS affiliates globally.
• Provide technical assistance and quotations to clients and affiliates, in consultation with the supervisor or manager.
• Answer phone calls and emails from customers, affiliates and subcontractors, and give clear work instructions to affiliates.
• Check and verify invoices received from affiliates for accuracy before approval and submission to the client.
• Keep clients informed through regular updates and assist the manager in customer meetings and conference calls.
• Ensure accuracy of reports and data, maintain client data security, and liaise with Global Customer Care.
• Handle accounts payable processing for the Minerals Trade departments and assist with special projects in the laboratory department.
• Comply with SGS health and safety, integrity, professional conduct, QHSE and HR policies, and keep the work area clean.

Required profile

• Bachelor's degree in Business or an administrative background.
• 1+ year of experience in operations.
• Strong organizational skills and effective communication, able to manage priorities, meet tight deadlines and multitask.
• Fluent written and spoken English (B2 or above).
• An understanding of the marine shipping trade is a strong asset.
• May need to travel to other SGS sites occasionally.