Bilingual Executive Assistant

About the role

Viva is looking for a bilingual Executive Assistant to support a senior startup executive. The position is fully remote and open to candidates living in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador or Nicaragua. You will combine high‑level administrative support with operational project work.

Key responsibilities

• Manage the executive’s calendar, inbox, meetings, travel arrangements, expense reports and event planning.
• Streamline internal workflows, create SOPs, produce data‑driven reports and maintain documentation.
• Coordinate cross‑functional projects and ensure smooth internal communication.

Required profile

• Minimum 2 years in a leadership or supervisory role (e.g., Supervisor, Team Lead, Operations Manager, Quality Lead, Trainer, Account Manager).
• Fluent English (C1 level) – written and spoken.
• Proven ability to work autonomously, be proactive and handle ambiguity.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total with raises every 6 months.
• Fixed schedule, no overtime or weekend work.
• Paid holidays, vacation, sick days, family‑care days and parental leave.
• Global health insurance and 5‑week paid training.
• Career progression to Senior EA, Customer Success Manager or Chief of Staff.
• 100 % remote forever, onboarding every Monday, hiring process ~6 days.