Executive Assistant – Logistics & Operations (Remote)

About the role

Viva is looking for a proactive Executive Assistant to support a fast‑moving startup executive. The role is fully remote and serves as the operational backbone, ensuring the executive’s day runs smoothly while improving internal workflows.

Key responsibilities

• Manage the executive’s calendar, inbox, travel arrangements, expenses, and event planning.
• Streamline and document workflows, create SOPs, and maintain project documentation.
• Produce data‑driven reports, conduct analysis, and support cross‑functional coordination.
• Assist with internal communication and coordination across teams using Google Workspace, Slack, and Notion.

Required profile

• 2+ years of experience as an Operations, Project, Recruiting, or Executive Coordinator.
• Strong written and spoken English (C1 level).
• Demonstrated ability to work independently and anticipate needs.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary of $1,200 USD/month, up to $1,600 USD/month total.
• Salary reviews every six months, with clear growth paths to Senior EA, CSM, or Chief of Staff.
• Fixed schedule, no overtime, paid holidays, vacation, sick days, family care days, and parental leave.
• Global health insurance, 4‑week paid training, and a fully remote permanent position.