Executive Assistant to Chief Executive Officer

About the role

Viva is looking for a proactive Executive Assistant to support its CEO. This fully remote position serves a fast‑moving startup focused on creating career opportunities for women across Latin America.

Key responsibilities

• Manage the executive’s calendar, inbox, travel arrangements, expenses, and event planning.
• Coordinate meetings, prepare agendas, and take minutes.
• Improve internal workflows, create SOPs, and maintain documentation.
• Conduct data analysis, generate reports, and support project tracking.
• Facilitate cross‑functional communication using Google Workspace, Slack, and Notion.

Required profile

• 2+ years of experience as an Operations, Project, Recruiting Coordinator or similar role.
• At least one role with a minimum 2‑year tenure.
• Fluent English (C1 level) – written and spoken.
• Self‑starter who works without constant supervision.

Required skills

• Google Workspace
• Slack
• Notion
• Interest in AI tools

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD total.
• Salary raises every six months.
• Fixed schedule, no overtime, weekends off.
• Paid holidays, vacation, sick days, family care days, and parental leave.
• Global health insurance and 5‑week paid training.
• Career growth paths to Senior EA, CSM, or Chief of Staff.