Administrative Assistant

About the role

We are looking for an organized and proactive Administrative Assistant to support our top executives, including the General Manager and Regional Leadership Team. In addition to executive support, you will act as Facility Lead, ensuring daily office operations run smoothly and efficiently.

Key responsibilities

• Manage complex calendars, schedule meetings, prepare agendas, document minutes, and coordinate travel for senior leaders.
• Serve as primary point of contact for internal and external stakeholders, handling communications and follow‑up on action items.
• Plan and execute regional meetings and corporate events, overseeing logistics, vendor coordination, and communications.
• Maintain a clean, safe, and well‑maintained office environment by coordinating with maintenance services.
• Ensure compliance with company policies and regulatory requirements, keep accurate records, and support onboarding and team‑building activities.
• Identify and implement process improvements to increase administrative efficiency.

Required profile

• Bachelor’s degree in Business Administration, Communication, or related field preferred, or equivalent experience.
• At least 5 years of experience providing administrative support to senior leaders.
• Bilingual proficiency in English and Spanish with excellent written and verbal communication skills.
• Strong organizational abilities, attention to detail, and discretion with confidential information.

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).