Administrative Assistant RBS

About the role

The Administrative Assistant will support the Oil, Gas & Chemicals business line within the NR Division, handling a variety of administrative tasks and ensuring smooth operations.

Key responsibilities

• Maintain databases and internal systems (Pricelist in BOSS, G6, PandaDoc) by regularly updating product, service, pricing, and commercial condition information.
• Manage and archive digital documentation, ensuring compliance with storage policies and confidentiality standards.
• Open job numbers, process invoicing, and follow up on payments using BOSS, SIR, and SAT systems.
• Create purchase orders for third‑party and affiliate jobs through I‑Procurement and track delivery and service quality.
• Assist in preparing proposals and tenders by collecting technical, financial, and administrative information.

Required profile

• Bachelor’s degree in administration, secretarial studies or a related field.
• Prior experience in administrative roles, preferably in the Oil, Gas & Chemicals sector or a port inspection company.
• Good command of English (minimum B2 level).

Required skills

• Advanced proficiency in Microsoft Office tools (Excel, Outlook, PowerPoint, Word).
• Advanced proficiency in Windows‑based applications.
• Experience with Salesforce and/or PandaDoc.