Administrative Assistant – Remote (Colombia)

About the role

DOXA is looking for a highly organized Administrative Assistant to support its property portfolio operations remotely from Colombia. You will work with Colombian and international teams, handling documentation, data management, and stakeholder communication in a fast‑paced environment.

Key responsibilities

• Manage weekly deposit accounting and ensure timely mailing of checks.
• Communicate with staff via phone, Outlook, and Microsoft Teams.
• Create, store, and maintain documents on SharePoint.
• Analyze data for accuracy and prepare reports using Excel and Word.
• Provide administrative support to regional property supervisors, including processing rent payments and invoices.
• Coordinate onboarding of new properties and vendors, and assist with off‑boarding.
• Order office supplies, cover the reception desk when needed, and set up utility services for properties.
• Prepare monthly expense reports and format financial cover letters as directed.

Required profile

• High school graduate or any Bachelor’s degree in a related field.
• Minimum 2 years of experience as an Administrative Assistant.
• Advanced English proficiency (B2+ – C1).
• Experience in a multi‑client or property‑management environment is preferred.
• Strong organizational, oral and written communication, and analytical abilities.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft SharePoint
• Microsoft Teams
• Internet‑based phone system

What we offer

• Remote work from anywhere in Colombia.
• Competitive monthly salary of 3,400,000 COP.
• Supportive team culture focused on employee well‑being.