Bilingual Administrative Assistant (English-Spanish) - Remote

About the role

A Presidency department in Colombia is hiring a bilingual Administrative Assistant to support its CEO and Administrative Manager directly. The position is 100% remote, Monday to Thursday 7am-4:30pm and Friday 7am-4pm, and reports to the CEO. It is a permanent contract, direct with the company, paid 3.5 million COP.

Key responsibilities

• Provide direct administrative support to the CEO and Administrative Manager, managing their daily activities, priorities and commitments.
• Coordinate schedules, meetings and appointments, including different time zones.
• Organize internal and external meetings, prepare agendas, gather information and follow up on action items.
• Track pending tasks, agreements and requests from management and follow up with the relevant parties.
• Support the planning and execution of special projects, tracking progress and flagging delays.
• Draft and review emails, communications, presentations and reports in English and Spanish.
• Maintain professional contact with clients, suppliers and partners, and organize documents and records confidentially.
• Prepare materials for meetings, performance reviews and project tracking, and facilitate information exchange between management and teams.

Required profile

• Professional degree in Business Administration, International Business or a related field (preferred).
• At least 3 years of experience in administrative or executive assistance, or direct support to management and senior executives.
• Experience with U.S.-based companies, international teams or remote work (desirable).
• B2 English, with oral and written business communication; fluency in Spanish.
• Excellent organization, prioritization, discretion and attention to detail.

Required skills

• Microsoft Office 365: Excel, Outlook, Word, PowerPoint and Teams.
• Task and project management tools such as Asana or Microsoft To Do.
• Ability to prepare reports and presentations in English and Spanish.

What we offer

• Permanent contract and 100% remote work.
• Company-provided equipment, birthday off, health insurance and funeral allowance.
• Connectivity allowance and access to an internal wellness program.
• Internal professional development and a discount package with corporate partners.
• Advancement opportunities within the company.