Bilingual Executive Assistant (Outbound Calling Experience)

About the role

We are seeking a bilingual Executive Assistant to support our fast‑growing real‑estate business. The role is fully remote, based in Colombia, and involves managing the executive’s inbox, conducting research on apartment communities, and making high‑volume outbound calls to build leasing partnerships.

Key responsibilities

• Manage and organize the executive’s email inbox.
• Research apartment communities and compile prospect lists using AI and online resources.
• Maintain and update Excel or Google Sheets with accurate property information.
• Call apartment leasing offices to gather information and build relationships.
• Follow up with communities that previously declined or requested future contact.
• Record detailed call notes and update CRM/spreadsheets accordingly.
• Assist in tracking new business relationships and acquisition opportunities.
• Perform additional administrative tasks as assigned.

Required profile

• Minimum 2 years experience working with U.S. clients.
• Resident of Colombia and available during EST business hours.
• Excellent spoken and written English with a professional phone presence.
• Comfortable making a high volume of outbound calls and following up consistently.
• Strong organizational skills and exceptional attention to detail.
• Ability to work independently, manage multiple priorities, and maintain accurate records.

Required skills

• Proficiency in Microsoft Excel or Google Sheets.
• Experience using AI tools (e.g., ChatGPT) for research and data organization.