Bilingual Virtual Executive Assistant (Remote)

About the role

Viva is looking for a bilingual virtual executive assistant to support a US or Canadian startup executive. This full‑time remote position will be based anywhere in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, or Nicaragua. You will combine high‑level administrative support with operational improvements to keep the executive’s day running smoothly.

Key responsibilities

• Manage the executive’s calendar, inbox, meetings, travel arrangements, expenses, and event planning.
• Develop and refine workflows, create reports, maintain SOPs, and handle documentation.
• Conduct data analysis and support internal coordination on projects.
• Assist with ad‑hoc tasks that keep the executive’s priorities on track.

Required profile

• Minimum 2 years in a leadership or supervisory role (e.g., Supervisor, Team Lead, Operations Manager, Quality Lead, Trainer, Account Manager).
• Fluent English (C1 level) – written and spoken.
• Proven track record of at least one role held for 2 + years.
• Comfortable working with Google Workspace, Slack, Notion and enthusiastic about AI tools.
• Proactive attitude and ability to work independently.

Required skills

• Google Workspace
• Slack
• Notion
• AI tools

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD total with regular raises every six months.
• Fixed schedule, no overtime, no weekends.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 100 % remote work forever.
• Four‑week paid training and clear growth paths to Senior EA, CSM, or Chief of Staff.