Documentation Specialist - Bilingual

About the role

We are seeking a detail‑oriented Documentation Specialist to support our Purchasing team in Bogotá. The role ensures that all product and supplier documentation is accurate, complete, and ready for product launches and imports.

Key responsibilities

• Coordinate with buyers and vendors to obtain required product and supplier documentation.
• Create and maintain new item records in the system.
• Review documentation for accuracy and completeness.
• Follow up with vendors to collect missing information and ensure timely completion.
• Coordinate documentation with internal departments such as Duties, Registration, and Quality Assurance.
• Assist with new vendor setup and supplier information updates.
• Validate new product listings on PriceSmart.com.
• Prioritize tasks based on department deadlines and business needs.

Required profile

• Bilingual in English and Spanish (required).
• Minimum university degree or professional career.
• At least three years of experience in documentation or procurement support.
• Strong attention to detail and data accuracy.
• Excellent written and verbal communication skills.
• Ability to work independently while meeting deadlines.

Required skills

• Microsoft Excel
• Microsoft Word