Executive Administrative Assistant (Remote)

About the role

This remote position is designed for organized, proactive, and detail‑oriented administrative professionals who enjoy keeping operations running smoothly behind the scenes. You will support day‑to‑day administrative tasks for U.S. and Canadian clients, handling email, calendar, and client communication in a fast‑paced virtual environment.

Key responsibilities

• Email and calendar management: monitor inboxes, draft replies, schedule meetings and appointments.
• Client and team communication: answer calls, place outbound calls, and interact via phone, email, and chat.
• CRM and data administration: update customer profiles, log lead statuses, and maintain clean records in Zoho, HubSpot, Salesforce or similar platforms.
• General administrative support: data entry, spreadsheet updates, document handling, and routine request coordination.
• Basic bookkeeping: create and send quotes, invoices, receipts and perform simple bookkeeping tasks.
• AI‑assisted productivity: use tools like ChatGPT or Claude to draft correspondence and streamline repetitive tasks.
• Optional duties: support social media engagement, light HR coordination, or process‑improvement initiatives depending on client needs.

Required profile

• Must be at least 21 years old.
• Minimum 2 years of experience in an administrative or executive assistant role.
• Strong organizational skills, proactive attitude, and ability to work independently in a remote setting.

Required skills

• Experience with CRM platforms such as Zoho, HubSpot or Salesforce.
• Familiarity with AI writing assistants (ChatGPT, Claude).
• Basic bookkeeping and invoicing capabilities.

What we offer

• Hourly pay ranging from $13 to $19.5 (USD) based on experience.
• Bi‑weekly payments through third‑party platforms.
• Flexible remote work schedule aligned with U.S. and Canadian business hours.
• Access to a community of 5,000+ remote professionals and ongoing learning opportunities.