Executive Assistant – Financial & Operations Support

About the role

Our client, a fast‑growing home‑services company based in the United States, seeks a proactive Executive Assistant to relieve the founder of client‑facing and administrative bottlenecks. The role focuses on improving cash‑flow by handling invoice collection and supporting daily operations.

Key responsibilities

• Follow up on past‑due invoices and manage aging accounts receivable (10‑day and 30‑day cycles).
• Request, collect, and organize client documentation such as W‑9s and 1099s.
• Provide phone coverage, respond to customer service inquiries, and assist with dispatch scheduling for field technicians.
• Process incoming web forms, lead inquiries, and general email correspondence.
• Coordinate website updates by liaising between the business owner and the developer.
• Handle routine administrative tasks to free up the owner’s time.

Required profile

• Flawless, near‑native English fluency, both written and spoken.
• Comfortable speaking with American clients about sensitive financial matters.
• Assertive, professional communication style for outbound collections calls.
• Fast learner who can navigate multiple software platforms, scheduling tools, and CRM systems.
• Familiarity with Facebook and general social‑media usage is a plus.

Required skills

What we offer

• Full‑time remote position with flexible hours (8 am–5 pm EST).
• Competitive monthly salary of $2,000–$2,500 USD.
• Opportunity to impact cash‑flow and operational efficiency in a growing company.