Executive Assistant for US Dental Practice (Remote)

About the role

We are looking for a full‑time Executive Assistant to support the leadership team of a growing, patient‑focused dental practice based in the United States. The role is remote and open to candidates located in LATAM or South Africa, working during U.S. Pacific business hours.

Key responsibilities

• Manage complex professional and personal calendars for the CEO and his spouse with 100% accuracy, resolve conflicts and send reminders.
• Organise, triage and draft professional email responses, flag priorities and maintain inbox cleanliness.
• Maintain digital file structures, prepare summaries, reports and administrative templates.
• Assist with bi‑weekly payroll processing, cross‑check hours, verify compliance and deliver payroll reports to the CEO.
• Ensure uninterrupted availability during Pacific business hours using backup power/internet solutions.

Required profile

• 3+ years of experience as an Executive Assistant, Virtual Administrative Assistant or similar role.
• Fluent, professional written and spoken English (C1 level) with strict English‑only communication during shifts.
• High attention to detail, strong problem‑solving abilities, absolute reliability and strict confidentiality.

Required skills

• Proficiency with Google Workspace (Docs, Sheets, Gmail, Calendar).
• Experience using CRM systems.
• Familiarity with payroll management software.