Executive Assistant

About the role

The client is a well‑established outdoor living and hardscape company based in New York, seeking an Executive Assistant to support the owner’s business and personal tasks. This full‑time, remote position focuses on organization, execution, and process improvement to help the business scale efficiently.

Key responsibilities

• Manage the owner’s calendar, appointments, and daily schedule.
• Prioritize tasks, provide real‑time support via chat or text, and handle general administrative duties.
• Create and maintain spreadsheets for job estimates, project tracking, and data entry.
• Organize project data, materials, timelines, and assist in improving quoting and reporting templates.
• Coordinate ongoing and upcoming jobs, track project progress, and suggest workflow improvements.
• Support implementation of CRM and project‑management systems.
• Track payments, outstanding balances, and assist with QuickBooks management.

Required profile

• Fluent English with strong written and spoken communication.
• Detail‑oriented, proactive, and comfortable working independently.
• Ability to handle multiple priorities in a fast‑paced environment.

Required skills

• QuickBooks
• Microsoft Excel
• CRM software
• Project management software

What we offer

• Competitive hourly rate of $6‑$8.
• Full‑time schedule Monday‑Friday, 9 AM‑6 PM EST.
• Opportunity to grow into a strategic operational role.