Executive Assistant

About the role

Vistra is seeking an Executive Assistant to provide comprehensive, proactive support to the EVP Americas. Based in Bogota, the role manages the executive’s calendar, travel, communications and regional event coordination across the Americas, Europe and APAC.

Key responsibilities

• Manage the EVP’s calendar, prioritize commitments and resolve conflicts across multiple time zones.
• Schedule and coordinate meetings with internal and external stakeholders worldwide.
• Prepare briefing materials, agendas and follow‑up actions for executive meetings.
• Plan and book domestic and international travel, create detailed itineraries and reconcile expense reports.
• Create high‑quality PowerPoint presentations, organizational charts, data visualisations and executive summaries.
• Plan and execute regional events such as sales kick‑offs and leadership meetings, handling venue sourcing, logistics and budget tracking.
• Design and coordinate employee engagement initiatives across multiple countries.
• Serve as liaison between the EVP and regional leaders, drafting internal communications and maintaining confidentiality.

Required profile

• Excellent organisational and prioritisation skills with strong attention to detail.
• Ability to manage complex calendars and multiple stakeholders across global time zones.
• Proactive, resourceful and able to anticipate needs before they arise.
• High level of discretion, professionalism and sound judgment.

Required skills

• Microsoft PowerPoint
• Microsoft Excel
• Microsoft Outlook
• Microsoft Teams