Executive Assistant – Logistics & Operations (Remote)

About the role

Viva is looking for a proactive Executive Assistant to support a US or Canadian startup executive. This fully remote, full‑time position helps keep the executive’s day‑to‑day running smoothly while contributing to operational improvements across the company.

Key responsibilities

• Manage the executive’s calendar, inbox, meetings, travel arrangements, expenses, and event planning.
• Streamline internal workflows, create and maintain SOPs, documentation, and reports.
• Conduct data analysis to support decision‑making and project coordination.
• Facilitate cross‑team communication and ensure smooth internal coordination.

Required profile

• Minimum 2 years experience as an Operations Coordinator, Project Coordinator, Recruiting Coordinator, Project Manager, or a similar role.
• Fluent English (C1 level) – written and spoken.
• Demonstrated ability to work independently and proactively.
• Experience working remotely or in a fast‑paced startup environment.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total.
• Salary raises every six months.
• Fixed schedule with no overtime or weekend work.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 4‑week paid training.
• 100 % remote work forever with clear growth paths (Senior EA, CSM, Chief of Staff).
• Strong company culture – 4.7/5 rating on Glassdoor.