Executive Assistant – Remote, Full‑time

About the role

We are seeking a proactive Executive Assistant to support our clients with high‑quality administrative services. The role is fully remote and involves managing communications, scheduling, and coordinating project‑related tasks to ensure timely delivery of proposals and contracts.

Key responsibilities

• Handle email correspondence and schedule meetings for executives.
• Track opportunities, develop and finalize responses to client qualification requests, proposals, bids and presentations.
• Maintain project timelines using tools such as ClickUp, Trello, Asana or Monday.
• Create, communicate and enforce internal policies and guidelines.
• Collaborate with teams via Google Suite, Microsoft Office, Discord, Hubstaff, WhatsApp and Zoom.
• Identify risks, bottlenecks and suggest process improvements.
• Prioritize tasks and manage multiple deadlines in a fast‑paced environment.

Required profile

• Minimum three years of experience in executive or project support roles.
• Advanced English proficiency (upper‑intermediate to proficient).
• Strong organizational, analytical and multitasking abilities.
• Professional attitude with excellent written and verbal communication.
• Willingness to provide a voice note during the screening process.

Required skills

• ClickUp
• Trello
• Asana
• Monday.com
• Google Suite (Drive, Gmail, Docs, Sheets)
• Microsoft Office (Word, Excel)
• Discord
• Hubstaff
• WhatsApp
• Zoom

What we offer

• Competitive salary paid in US Dollars.
• Paid overtime and flexible time‑off.
• Constant interaction with an international team.
• 100 % remote work environment.