Executive Assistant (Remote)

About the role

Assistant Launch is a US‑based placement agency seeking experienced Executive Assistants to support founders and executives across Latin America. The role is fully remote and focuses on high‑impact administrative and strategic support.

Key responsibilities

• Manage executive calendars, inboxes and scheduling with precision.
• Coordinate travel arrangements, including flights, hotels and last‑minute changes.
• Handle client and vendor communications as the first point of contact.
• Track expenses, prepare reports and maintain documentation.
• Research topics, summarize findings and support decision‑making.
• Coordinate projects, monitor deadlines and follow up on action items.
• Assist with personal tasks such as appointments, reservations and errands.
• Maintain strict confidentiality on all business and personal matters.

Required profile

• Strategic operations management with the ability to prioritize by impact and stay two steps ahead.
• Advanced communication skills to write and speak on behalf of leaders for diverse audiences.
• Proactive problem‑solving and ownership of issues from detection to resolution.
• Organizational mastery to deliver quality work under tight deadlines.
• Systems and technology agility, fluency with CRMs, project‑management tools and Google Workspace or Microsoft Office, plus AI integration.
• High emotional intelligence and professionalism under pressure.

Required skills

• Google Workspace
• Microsoft Office
• CRM systems
• Project management tools
• AI tools

What we offer

• Fully remote work arrangement.
• Weekly pay at or above industry standards.
• Paid vacation and holidays.
• Health and learning stipends.
• Access to AI training and tools.
• Clear paths to advancement within the agency.