Executive Assistant (Remote, LATAM)

About the role

The company is a growing real‑estate investment and development firm seeking a proactive Executive Assistant to support its leadership team. This remote, full‑time position serves as a trusted extension of the executive, handling communications, scheduling, project coordination, and financial administration.

Key responsibilities

• Manage the executive’s email inbox, prioritize messages, and handle follow‑ups.
• Maintain and organize the executive’s calendar, schedule meetings, and attend on their behalf when needed.
• Track client, home‑buyer, and stakeholder interactions, ensuring timely follow‑up.
• Prepare detailed meeting notes, capture decisions, and monitor action‑item completion.
• Maintain web pages for development projects and keep project information up‑to‑date.
• Assist with basic bookkeeping, use QuickBooks for routine financial tasks, and support budget management.
• Create and format professional PowerPoint presentations and compile executive‑ready materials.
• Leverage AI tools such as Claude and ChatGPT for research, summarization, and workflow automation.

Required profile

• 3+ years of experience supporting senior leaders in an executive or operations role.
• Highly organized, detail‑oriented, and able to anticipate needs without constant supervision.
• Strong judgment, discretion with confidential information, and polished communication with external stakeholders.
• Resourceful, independent, and comfortable managing multiple priorities in a fast‑paced environment.

Required skills

• Advanced email and calendar management (Google Workspace or Microsoft Office).
• Proficiency with QuickBooks for bookkeeping and financial reporting.
• Strong PowerPoint design and presentation skills.
• Experience updating and maintaining websites or web pages.
• Familiarity with AI tools such as Claude, ChatGPT, and other automation platforms.

What we offer

• Compensation: $1,800 – $2,400 USD per month, based on experience.