Executive Assistant to CEO

About the role

The Executive Assistant provides high‑level administrative and strategic support to the Chief Executive Officer of National Wire LLC, a leading welded‑wire manufacturer in the southern United States. This role serves as the first point of contact for callers and visitors, ensuring smooth daily operations and contributing to key projects and initiatives.

Key responsibilities

• Manage the CEO’s calendar, prioritize requests, resolve conflicts and anticipate needs.
• Coordinate logistics for board meetings and major events, prepare agendas, materials and take minutes.
• Handle reception duties, answer calls and direct visitors to appropriate departments.
• Schedule business meetings and events with internal and external executives.
• Draft, edit and distribute confidential memos, reports and presentations.
• Organise domestic and international travel, creating detailed itineraries.
• Monitor and respond to electronic communications on behalf of the CEO.
• Maintain vendor and client relationships, representing the company professionally.
• Support strategic planning, track tasks and deadlines using Asana.
• Prepare reports and analyses using Excel, SmartSheets and other data tools.

Required profile

• Proven experience in executive or senior‑level administrative support.
• Exceptional organizational skills with a strong attention to detail.
• Ability to handle confidential information with the highest level of discretion.
• Excellent written and verbal communication skills.
• Proactive mindset and capacity to make strategic decisions independently.

Required skills

• Advanced proficiency in Microsoft Excel.
• Experience with SmartSheets for data management.
• Familiarity with Asana or similar task‑management platforms.