Executive Assistant to Director of Legal Operations (Remote)

About the role

We are looking for a proactive, highly organized Executive Assistant to support the Director of Legal Operations of a fast‑paced personal injury law firm. The remote position focuses on managing day‑to‑day operational and administrative tasks so the Director can concentrate on strategic priorities.

Key responsibilities

• Manage the Director’s calendar, including internal meetings, attorney check‑ins, vendor calls, performance reviews and project deadlines.
• Coordinate daily workflows, prepare meeting agendas, documents and follow‑up items, and organize SOP updates, training materials and operational projects.
• Maintain organized digital files, shared drives and project‑management systems; prepare meeting summaries, reports and action‑item trackers.
• Assist with monitoring case‑pipeline metrics, intake performance and departmental KPIs; support audits of case files, intake calls and workflow compliance.
• Draft professional emails, internal communications, announcements and memos; facilitate communication among attorneys, paralegals, intake specialists, administrative staff and leadership teams.
• Track operational initiatives such as SOP rollouts, training implementation, technology projects and performance‑improvement plans.
• Prepare training materials, checklists and documentation; coordinate meetings, workshops and training sessions.
• Maintain spreadsheets, dashboards and operational performance trackers; support reporting workflows using cloud‑based tools and project‑management platforms.
• Identify opportunities to improve organizational efficiency through technology and process optimization.

Required profile

• Previous experience supporting leadership in law firms, legal operations or professional‑services environments.
• Personal injury (PI) experience is strongly preferred.
• Excellent organizational abilities and attention to detail.
• Proven ability to handle confidential information with professionalism.
• Tech‑savvy and comfortable using cloud‑based productivity and project‑management tools.
• Ability to manage shifting priorities and work independently in a fast‑paced environment.

Required skills

• Microsoft Excel

What we offer

• Competitive compensation of approximately $1,380 USD per month.
• Fully remote work arrangement.
• Opportunity to contribute to the growth and efficiency of a dynamic personal‑injury law firm.