Executive Assistant to Founder (Remote)

About the role

This full‑time remote contractor position supports the Founder of a lean investment firm. You will take ownership of high‑volume administrative tasks, freeing the Founder to focus on investment decisions and key relationships.

Key responsibilities

• Own the Founder’s calendar across multiple time zones, prioritize investor, portfolio‑company and deal meetings, and resolve scheduling conflicts.
• Tri­age the work inbox, flag urgent or deal‑critical items, and handle routine correspondence independently.
• Coordinate complex domestic and international travel, creating detailed itineraries and adapting quickly to changes.
• Maintain accurate CRM and contact records, tracking pipeline activity and relationship history.
• Prepare meeting materials with relevant context, relationship history and concise briefs.

Required profile

• 3+ years supporting senior executives, founders or principals in investment‑focused environments (private equity, venture capital, financial services).
• Proven ability to manage complex calendars and high‑volume inboxes with business‑context prioritisation.
• Strong written and spoken English, professional demeanor and discretion with confidential information.
• Remote workspace with availability aligned to Eastern Time, including occasional urgent weekend responsiveness.

Required skills

• Advanced proficiency with Gmail, Google Calendar and Google Workspace.
• Strong working knowledge of Zoom.
• Experience with CRM platforms (e.g., HubSpot).