Executive Assistant to President & Founder

About the role

The Founder of a US‑based boutique advisory firm seeks a proactive Executive Assistant to support daily operations across multiple time zones. The role involves managing communications, calendar, travel, and stakeholder relationships while maintaining the Founder’s professional voice.

Key responsibilities

• Triaging inbound email, drafting correspondence, and ensuring timely follow‑up.
• Managing a complex, multi‑time‑zone calendar, protecting focus time and resolving conflicts.
• Coordinating travel itineraries, conference logistics, and speaking engagement materials.
• Tracking key contacts, supporting post‑meeting action items, and handling outreach as directed.
• Monitoring LinkedIn activity, suggesting engagement content, and flagging media opportunities.
• Conducting targeted research and preparing concise briefing materials for the Founder.

Required profile

• Excellent written and verbal communication with a polished, professional tone.
• Strong independent judgment and ability to anticipate needs when the Founder is unavailable.
• Highly organized, detail‑oriented, and comfortable juggling multiple priorities.
• Experience working across different time zones and cultures, preferably with Latin American stakeholders.

Required skills