Executive Assistant to the Founder & CEO (Remote)

About the role

FreedUp is looking for a proactive, highly organized Executive Assistant to support its Founder and CEO in the data migration industry. The role is full-time and remote, and suits someone who excels at task delegation, scheduling, CRM and project management, and communication. It is a key part of streamlining operations and keeping day-to-day management smooth as the business grows.

Key responsibilities

• Phone and call management: handle incoming calls, manage call logs, follow up on client calls and emails, and prioritize essential communications
• Draft responses for the executive's review and editing before sending
• Scheduling and calendar management: organize meetings, keep the executive informed of upcoming appointments, and support weekly meetings and home calendar coordination
• Email and communication management: oversee inbox triage, draft and review emails, and maintain a system for prioritizing key messages
• CRM management: update and maintain PipeDrive
• Administrative support: document organization, mail management and basic reporting
• Process optimization: help establish efficient workflows and best practices for the executive's responsibilities
• Project coordination: coordinate initiatives, track key tasks and ensure deadlines are met

Required profile

• 3+ years of experience as an Executive Assistant, Administrative Coordinator or in a similar role
• Strong experience in phone and email management, calendar coordination and CRM data entry
• Excellent written and verbal communication skills
• Ability to take initiative, solve problems independently and implement efficient workflows
• Strong organizational and time management skills
• Familiarity with basic bookkeeping and reporting

Required skills

• Proficiency in PipeDrive or a similar CRM and project management tool
• Calendar management and relationship management

Technical requirements

• Reliable high-speed internet
• Modern laptop with a multi-core processor
• Noise-canceling headset

What we offer

• Salary of $1,300-$1,700 per month depending on experience
• International experience and the chance to work remotely from anywhere
• Supportive, collaborative team environment
• Learning and development opportunities
• Potential performance bonuses
• PTO and HMO after 3 months