Executive Virtual Assistant (Remote, LATAM)

About the role

We are looking for a highly organized Executive Virtual Assistant to provide full‑time support to our Executive Director and a small, dynamic team. The role is remote, based in LATAM, and follows U.S. Eastern business hours. You will act as the right‑hand for senior leadership, handling a mix of administrative, operational, and project‑management tasks.

Key responsibilities

• Manage day‑to‑day administrative support for the Executive Director, including calendar coordination and meeting preparation.
• Oversee project management workflows, ensuring tasks move from initiation to completion without follow‑up reminders.
• Maintain organized records, documents, and files using Google Suite and Microsoft Office tools.
• Support internal communications, correspondence, and presentation creation (PowerPoint, Canva).
• Administer CRM or task‑management platforms such as Asana, Trello, Slack, or similar.
• Handle any additional operational or administrative duties as needed.

Required profile

• Fluent English (C1 level) with clear spoken and written communication.
• Previous experience supporting U.S.‑based executives or organizations.
• Highly organized, detail‑oriented, and able to work independently.
• Strong time‑management skills and the ability to prioritize multiple responsibilities.
• Bilingual English/Spanish is a plus.

Required skills

• Google Suite
• Microsoft Office (Word, PowerPoint, Excel)
• Asana, Trello, Notion, or similar project‑management tools
• Slack
• Canva or other design tools for presentations
• Experience with CRM platforms