Mission Operations Clerk

About the role

This position provides comprehensive administrative, logistical and travel support for the USCAP mission. The clerk manages records, schedules, budgeting, and coordinates travel‑related activities while ensuring compliance with Army regulations and embassy procedures.

Key responsibilities

• Gather, compile and manage information and files for the USCAP Administrator; answer phones, take messages and greet visitors.
• Create, review and submit USCAP budget requests and calculate allowable per‑diem amounts according to travel regulations.
• Prepare travel advance vouchers, maintain official documentation of students and events, and process badges for USCAP participants.
• Maintain tracking spreadsheets for per‑diem, lodging and meals; coordinate official documents, passports, visas and diplomatic notes.
• Inventory, order and maintain office and cleaning supplies; screen and distribute incoming correspondence.

Required profile

• Strong analytical, problem‑solving, communication and organizational skills.
• Attention to detail and ability to work under tight deadlines.
• Professional fluency in English, both written and spoken.
• Ability to obtain and maintain RSO Vetting Security Clearance and pass drug and background checks.

Required skills

• Proficiency with Microsoft Office Suite.
• Advanced Excel spreadsheet skills.