Remote Part-Time Executive Assistant

About the role

FreedUp places Executive Assistants with founders and executives at growing US companies. This part-time, remote position supports a US-based real estate investor and operator who owns and runs apartment buildings and has a development project underway. His inbox and calendar are unmanaged, so you will take ownership of both, triaging email and building his scheduling system from scratch.

Key responsibilities

• Email triage: review all incoming mail daily, sort and prioritize, respond to routine administrative messages in his voice, draft replies needing his input, and track open threads.
• Judgment-based routing: decide what is urgent, what goes to him and what goes to his staff, and flag time-sensitive items such as financing deadlines, legal matters and insurance claims.
• Learn his key contacts (lenders, lawyers, brokers, insurers, accountants, staff) and how each should be handled.
• Build and manage his calendar from scratch, including a booking link and scheduling rules, and schedule calls with lenders, lawyers, brokers, contractors and internal staff.
• Hold regular check-ins to review open items and routing decisions, and maintain a living playbook of routing rules, contacts and recurring processes.

Required profile

• At least 3 years of experience as an Executive Assistant or in a similar executive support role, including with US-based executives or companies.
• Proactive, highly organized, fast and responsive, with excellent written and spoken English.
• Confident replying to emails on an executive's behalf and able to handle financial, legal and tenant information with discretion.
• Part-time availability with consistent overlap during US business hours; reliable high-speed internet and a quiet home office.

Nice-to-haves

• Real estate, property management, multifamily, acquisitions or development experience.
• Experience with lenders, lawyers, insurance claims or accounting teams.
• Familiarity with property management software (e.g. AppFolio, Yardi, Buildium).
• Gmail or Outlook inbox rules, labels or automations, and comfort using AI tools to draft email.
• Writing and maintaining SOPs or playbooks.

What we offer

• Compensation of 600 to 800 USD per month depending on experience.
• Year-end bonus and other applicable bonuses.
• Health insurance allowance.
• PTO and holidays.
• Training and ongoing support from the FreedUp team.

Hiring process: apply online, record a short Loom video, prescreen call with a recruiter, final interview with the Recruiting Lead, work evaluation, and final interview with the client.