Virtual Executive Assistant – Remote

About the role

Viva is seeking a proactive Virtual Executive Assistant to support a senior executive at a US or Canadian startup. This full‑time remote position is open to candidates located in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, or Nicaragua. You will act as the right hand for the executive, ensuring smooth daily operations and strategic workflow improvements.

Key responsibilities

• Manage the executive’s calendar, inbox, meeting logistics, travel arrangements, expense reporting, and event planning.
• Streamline internal processes by creating SOPs, documentation, and reports.
• Conduct data analysis to support decision‑making and project coordination.
• Facilitate cross‑functional communication and ensure timely delivery of tasks.

Required profile

• Minimum 2 years in a leadership or supervisory role (e.g., Supervisor, Team Lead, Operations Manager, Quality Lead, Trainer, Account Manager).
• Fluent English (C1 level) – both written and spoken.
• Demonstrated ability to work independently and proactively.
• Experience with Google Workspace, Slack, and Notion.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total with bi‑annual raises.
• Fixed schedule, no overtime or weekend work.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 100% remote work forever.
• Four‑week paid training and clear growth paths to Senior EA, CSM, or Chief of Staff.