Virtual Executive Assistant (Remote)

About the role

We are a fast‑growing CPA firm in Texas seeking a proactive Virtual Executive Assistant to support six partners remotely. This full‑time role requires strong organizational abilities, excellent communication, and the capacity to juggle multiple priorities in a professional services environment.

Key responsibilities

• Manage calendars, schedule internal and external meetings, and coordinate recurring firm events for six partners.
• Handle email inboxes, client calls, and appointment bookings.
• Assist with task management and workflow tracking using Karbon.
• Prepare meeting agendas, capture follow‑up actions, and support document preparation.
• Arrange travel logistics when needed and monitor deadlines to ensure timely completion of administrative tasks.
• Identify and implement improvements to administrative processes and workflows.

Required profile

• Minimum 3 + years experience as an Executive Assistant supporting multiple executives.
• Excellent written and verbal English communication skills.
• Strong calendar and email management expertise.
• Exceptional organizational, time‑management, and prioritization abilities.
• Ability to work independently with minimal supervision.

Required skills

• Proficiency with Microsoft Office.
• Proficiency with Google Workspace.
• Experience using Karbon or similar practice‑management software.