Virtual Executive Assistant – Remote (Latin America)

About the role

Viva is seeking a proactive Virtual Executive Assistant to support a senior executive of a US or Canadian startup. The role is fully remote and open to candidates living in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, or Nicaragua. You will act as the right‑hand to the executive, ensuring smooth daily operations and strategic workflow improvements.

Key responsibilities

• Manage the executive’s calendar, inbox, travel arrangements, expense reports, and event planning.
• Coordinate meetings, prepare agendas, and take accurate minutes.
• Streamline internal processes, create SOPs, and maintain documentation.
• Conduct data analysis, generate reports, and support project coordination.
• Facilitate cross‑functional communication using Google Workspace, Slack, and Notion.

Required profile

• Minimum 2 years in a leadership or supervisory role such as Team Lead, Operations Manager, or Account Manager.
• Strong written and spoken English (C1 level).
• Demonstrated ability to work independently, prioritize tasks, and thrive in fast‑paced environments.
• Experience with remote collaboration tools and a keen interest in AI‑enhanced productivity.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary of $1,200 USD/month, up to $1,600 USD/month total.
• Salary reviews every six months.
• Fixed schedule with no overtime, weekends, or on‑call duties.
• Paid holidays, vacation, sick days, family care days, and parental leave.
• Global health insurance and 4‑week paid training.
• Clear career path to Senior EA, Customer Success Manager, or Chief of Staff.