Virtual Executive Assistant – Remote (Latin America)

About the role

Viva is looking for a Virtual Executive Assistant to support a US or Canadian startup executive. This full‑time, 100% remote position serves leaders across Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador or Nicaragua, providing high‑level administrative and operational support.

Key responsibilities

• Manage the executive’s calendar, inbox, meetings, travel arrangements, expenses and event planning.
• Streamline workflows, create and maintain SOPs, documentation and reports.
• Conduct data analysis to inform decision‑making and improve internal processes.
• Coordinate cross‑functional projects and ensure smooth internal communication.

Required profile

• Minimum 2 years in a leadership or supervisory role such as Supervisor, Team Lead, Operations Manager, Quality Lead, Trainer or Account Manager.
• Fluent English (C1 level) – both written and spoken.
• Proven ability to work independently, be proactive and handle ambiguity.
• Experience with remote collaboration tools and a strong interest in AI‑enhanced productivity.

Required skills

• Google Workspace
• Slack
• Notion
• AI tools (e.g., AI‑assisted writing or workflow automation)

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total with raises every six months.
• Fixed schedule, no overtime, weekends off, paid holidays, vacation, sick days and family‑care days.
• Paid parental leave and global health insurance.
• Four‑week paid training and clear growth paths to Senior EA, CSM or Chief of Staff.
• 100% remote work forever and a supportive, high‑performing team.