Admin Assistant / Scheduling Coordinator

About the role

The Admin Assistant/Scheduling Coordinator supports major homebuilding programs by maintaining accurate records, communicating responsively, and providing organized operational support to ensure installations, services, and deliveries stay on schedule.

Key responsibilities

• Review service tickets, verify material availability, and document SFS numbers in JSI tickets.
• Export scheduling data from SPS to Excel, create daily/weekly schedules, and distribute them for operational use.
• Communicate schedule changes to subcontractors and reschedule appointments when materials are unavailable.
• Send builder confirmations, track responses, and maintain accurate appointment records.
• Create and manage shipment IDs in 2020, update shipment information, and handle delivery reports.
• Maintain job status across SPS, 2020, JSI, and Smartsheet, correcting discrepancies.
• Monitor Power BI dashboards, investigate discrepancies, and ensure accurate reporting of on‑time delivery metrics.

Required profile

• 3‑5 years of administrative experience in a fast‑paced environment.
• Strong organizational, scheduling, and multitasking abilities.
• Excellent verbal and written communication skills.
• Ability to work independently with minimal supervision.
• Professional, customer‑service oriented demeanor.

Required skills

• Working knowledge of SPS, 2020, JSI, and Smartsheet.
• Proficiency in Microsoft Excel, Outlook, Word, and Power BI.
• Experience with operational software systems and data accuracy.

What we offer

• Indefinite‑term contract with a 5‑day work week and weekends off.
• Remote work arrangement (day shift).
• 20 vacation days, prepaid medicine, and a customized laptop.
• Direct exposure to global clients and career growth opportunities.
• Diverse, inclusive, and supportive work environment.
• Unlimited upskilling through Emapta Academy courses.