Administrative Assistant – Construction

About the role

We are looking for an organized and detail‑oriented Administrative Assistant with experience or a background in the construction industry. The role supports project managers, estimators, supervisors and other team members by handling construction‑related documents and coordinating project information.

Key responsibilities

• Provide general administrative support to project managers, supervisors, estimators and other construction team members.
• Review and interpret basic construction plans, drawings, blueprints and specifications to extract relevant information.
• Maintain organized electronic and physical project files, including contracts, permits, change orders, RFIs, submittals and invoices.
• Assist with preparing, tracking and filing RFIs, submittals, change orders, purchase orders and other construction documents.
• Coordinate communication between contractors, subcontractors, vendors, suppliers, clients and internal teams.
• Schedule meetings, site visits, inspections and other project‑related appointments.

Required profile

• Previous administrative experience in construction, architecture, engineering or related fields.
• Ability to read and understand basic construction plans, architectural drawings and specifications.
• Strong organizational skills, attention to detail and ability to manage multiple projects and deadlines.
• Excellent written and verbal communication skills for professional interaction with contractors, vendors and clients.

Required skills

• Proficiency in Microsoft Office, especially Excel, Word and Outlook.
• Familiarity with construction management or document‑management software such as Procore, Bluebeam, PlanGrid/Autodesk Build or Buildertrend.