Administrative Assistant

About the role

We are a growing cleaning and waste services company looking for a virtual Administrative Assistant to coordinate portable toilet services, support drivers, and keep daily administrative tasks organized. This remote position is essential for ensuring smooth operations and timely service delivery.

Key responsibilities

• Monitor emails and WhatsApp messages for service requests, site locations, and scheduling changes.
• Enter requests into the scheduling system and coordinate deliveries, pickups, and cleanings.
• Communicate schedule updates and route changes to four drivers.
• Maintain accurate customer, job‑site, and service data in internal systems.
• Review and organize scanned paperwork, invoices, and billing documents.
• Track portable‑toilet supplies and alert the team when reordering is needed.
• Provide general administrative support to the owner and office team.

Required profile

• Fast learner who can follow instructions without repeated guidance.
• Proficient with Microsoft Word, Excel, Office, and email.
• Independent and able to research solutions when appropriate.
• Good judgment; asks questions when information is unclear.
• Clear written and verbal communication skills.
• Dual‑monitor setup is required.
• Prior experience in administrative work.
• Must be located in Colombia.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Office

What we offer

• Impactful role coordinating essential services.
• Supportive, hardworking team culture.
• Salary growth with weekly payments.
• 100% remote work flexibility.
• Full‑time schedule: Mon‑Thu 8 am‑5 pm, Fri 8 am‑1 pm EST.