Administrative Assistant – Property Management Support

About the role

We are looking for an Administrative Assistant to support regional property supervisors and ensure smooth operation of a property management portfolio. The role is fully remote, based in Colombia, and requires strong organization, proactive communication, and the ability to work independently across international teams.

Key responsibilities

• Manage weekly security deposits, mail checks, and forward large dispositions to collections.
• Communicate with staff, residents, vendors, and managers via phone, Outlook, and Teams.
• Create, store, and maintain documents in SharePoint/Teams.
• Process rent payments, forward invoices, and prepare monthly expense reports.
• Provide administrative support for onboarding and off‑boarding of properties and vendors.
• Enter and update data in Yardi (training provided) and handle deadline‑driven tasks.
• Schedule meetings, screen calls, and perform general clerical duties such as filing, copying, and scanning.

Required profile

• Bachelor’s degree in a related field.
• 3–5 years of experience as an Administrative Assistant, preferably in property management support.
• Highly organized, detail‑oriented, proactive communicator, reliable and accountable.
• Comfortable working autonomously in a fast‑paced, deadline‑driven environment.

Required skills

• Proficiency with Microsoft Word, Excel, Outlook, SharePoint and Teams.
• Ability to learn and use Yardi property‑management software.

What we offer

• Competitive monthly salary of 3,400,000 COP.
• Fully remote work with flexible schedule aligned to PST/Colombian hours.
• Supportive team culture focused on employee well‑being and professional growth.