Administrative Assistant - Purchasing & Vendor Relations

About the role

We are seeking a proactive, highly organized Administrative Assistant to support our fast‑growing construction company. Based in Bogotá and working remotely, you will manage purchasing activities, coordinate with vendors and ensure a smooth flow of materials for our projects.

Key responsibilities

• Support the Construction Project Manager by requesting bids, selecting materials and issuing purchase orders.
• Communicate directly with vendors, suppliers and subcontractors via email and phone to guarantee timely deliveries.
• Maintain and update project schedules, material delivery trackers and bidding logs.
• Aggressively follow up on back‑ordered items or delayed shipments to keep construction on schedule.
• File and organize permits, vendor contracts, insurance certificates and lien releases.

Required profile

• Fluent written and spoken English with professional communication skills.
• Strong multitasking ability and background in purchasing, procurement or vendor management.
• Fast learner with problem‑solving skills for logistics and supply‑chain issues.
• Experience tracking data in Excel or Google Sheets.
• Comfortable using construction management tools such as Buildertrend or Procore (a plus).

Required skills

• Excel or Google Sheets
• Buildertrend (or similar)
• Procore (or similar)

What we offer

• Full‑time remote position with a pay rate of $5‑$10 USD per hour, based on experience.
• Opportunity to be a vital link between office, vendors and field teams in a fast‑scaling company.
• Inclusive, equal‑opportunity work environment.