Bilingual Executive Assistant

About the role

We are seeking a highly organized and proactive bilingual Executive Assistant to support a growing real‑estate business. The role involves managing the executive’s inbox, conducting research on apartment communities, and building corporate leasing partnerships while leveraging AI tools to boost productivity.

Key responsibilities

• Manage and organize the executive’s email inbox.
• Research apartment communities and compile prospect lists using AI and online resources.
• Maintain and update Excel or Google Sheets with accurate property information, including leasing office contacts and corporate leasing availability.
• Call apartment leasing offices to gather information, build relationships, and follow up with prospects.
• Record detailed call notes and update the CRM or spreadsheets accordingly.
• Assist in tracking new business relationships and acquisition opportunities.
• Perform additional administrative tasks as assigned.

Required profile

• Minimum 2 years experience working with U.S. clients.
• Resides in Colombia and available to work EST business hours.
• Excellent spoken and written English with a professional phone presence.
• Comfortable making a high volume of outbound calls and following up consistently.
• Strong organizational skills and exceptional attention to detail.
• Ability to work independently, manage multiple priorities, and maintain accurate records.

Required skills

• Proficiency in Microsoft Excel or Google Sheets.
• Experience using AI tools such as ChatGPT for research and data organization.