Bilingual Executive Assistant

About the role

We are seeking a highly organized, proactive Bilingual Executive Assistant to support a fast‑growing real‑estate business. The role is fully remote, based in Colombia, and requires working during EST business hours to manage communications, data, and research for corporate leasing partnerships.

Key responsibilities

• Manage and organize the executive’s email inbox.
• Research apartment communities, compile prospect lists and maintain accurate property data using AI and online resources.
• Update Excel or Google Sheets with leasing office details, contacts, availability, and conversation notes.
• Make outbound calls to leasing offices, build relationships, and follow up with previously declined prospects.
• Record detailed call notes, update CRM/spreadsheets, and track new business opportunities.
• Perform additional administrative tasks as assigned.

Required profile

• Minimum 2 years experience supporting U.S. clients.
• Current residence in Colombia and availability to work EST hours.
• Excellent spoken and written English with a professional phone presence.
• Strong organizational abilities and meticulous attention to detail.
• Ability to work independently, manage multiple priorities and keep accurate records.

Required skills

• Proficiency in Microsoft Excel or Google Sheets.
• Experience using AI tools (e.g., ChatGPT) for research and data organization.
• Comfort with high‑volume outbound calling and consistent follow‑up.