Bilingual Executive Assistant - Property Management

About the role

We are seeking a highly organized and proactive bilingual Executive Assistant to support our growing real‑estate business. The role involves managing the executive’s inbox, conducting research on apartment communities, and building corporate leasing partnerships while leveraging AI tools to boost productivity.

Key responsibilities

• Manage and organize the executive’s email inbox.
• Research apartment communities and compile prospect lists using AI and online resources.
• Maintain and update Excel or Google Sheets with accurate property information, including leasing office contacts and corporate leasing availability.
• Call apartment leasing offices to gather information, build relationships, and follow up with prospects.
• Record detailed call notes and update the CRM/spreadsheets accordingly.
• Assist in tracking new business relationships and acquisition opportunities.
• Perform additional administrative tasks as assigned.

Required profile

• Minimum 2 years of experience working with U.S. clients.
• Reside in Colombia and be available during EST business hours.
• Excellent spoken and written English with a professional phone presence.
• Comfortable making a high volume of outbound calls and following up consistently.
• Strong organizational skills and exceptional attention to detail.

Required skills

• Proficiency in Microsoft Excel or Google Sheets.
• Experience using AI tools (e.g., ChatGPT) for research and data organization.
• Familiarity with CRM systems for tracking contacts and activities.