Bilingual Executive Assistant – Real Estate (Short‑Term Rental)

About the role

We are seeking a highly organized, bilingual Executive Assistant to support a fast‑growing real‑estate business focused on short‑term rentals. The role combines email management, data organization, research, and outbound calling to build corporate leasing partnerships with apartment communities.

Key responsibilities

• Manage and organize the executive’s email inbox.
• Research apartment communities, compile prospect lists using AI and online resources.
• Maintain and update Excel or Google Sheets with property details, contacts, and leasing availability.
• Call leasing offices to gather information, build relationships, and follow up on previous contacts.
• Record detailed call notes and keep CRM/spreadsheets current.
• Assist in tracking new business relationships and acquisition opportunities.
• Perform additional administrative tasks as assigned.

Required profile

• Minimum 2 years experience supporting U.S. clients.
• Resident of Colombia and available to work EST business hours.
• Excellent spoken and written English with a professional phone presence.
• Comfortable making a high volume of outbound calls and consistent follow‑up.
• Strong organizational skills and meticulous attention to detail.
• Ability to work independently and manage multiple priorities.

Required skills

• Microsoft Excel or Google Sheets.
• AI tools such as ChatGPT for research and data organization.