Bilingual Executive Assistant – Short Term Rental

About the role

We are seeking a bilingual Executive Assistant to support our fast‑growing short‑term rental and real‑estate business. The role is fully remote, based in Colombia, and requires working during U.S. Eastern Standard Time business hours. You will help streamline communications, research apartment communities, and maintain critical data for corporate leasing partnerships.

Key responsibilities

• Manage and organize the executive’s email inbox.
• Research apartment communities, compile prospect lists using AI and online resources.
• Maintain and update Excel or Google Sheets with property details, contacts, leasing availability, and conversation notes.
• Make outbound calls to leasing offices, gather information, and build relationships.
• Follow up with communities that previously declined or requested future contact.
• Record detailed call notes and keep CRM/spreadsheets current.
• Assist in tracking new business relationships and acquisition opportunities.
• Perform additional administrative tasks as assigned.

Required profile

• Minimum 2 years of experience supporting U.S. clients.
• Current residence in Colombia and availability to work EST business hours.
• Excellent spoken and written English with a professional phone presence.
• Comfortable making a high volume of outbound calls and following up consistently.
• Strong organizational skills and exceptional attention to detail.
• Ability to work independently, manage multiple priorities, and maintain accurate records.

Required skills

• Proficiency in Microsoft Excel or Google Sheets.
• Experience using AI tools such as ChatGPT for research and data organization.