Bilingual Executive Assistant with Outbound Calling Experience

About the role

We are seeking a highly organized, bilingual Executive Assistant to support our growing real‑estate business. The role combines email management, data organization, research, and high‑volume outbound calling to build corporate leasing partnerships with apartment communities.

Key responsibilities

• Manage and organize the executive’s email inbox.
• Research apartment communities, compile prospect lists using AI and online resources.
• Maintain and update Excel or Google Sheets with property details, contacts, and leasing availability.
• Call leasing offices to gather information, build relationships, and follow up on previous contacts.
• Record detailed call notes and keep the CRM/spreadsheets current.
• Assist in tracking new business relationships and acquisition opportunities.
• Perform additional administrative tasks as assigned.

Required profile

• Minimum 2 years experience working with U.S. clients.
• Resident of Colombia and available to work EST business hours.
• Fluent spoken and written English with a professional phone presence.
• Comfortable making a high volume of outbound calls and consistent follow‑up.
• Strong organizational skills and exceptional attention to detail.
• Ability to work independently, manage multiple priorities, and maintain accurate records.

Required skills

• Proficiency in Microsoft Excel or Google Sheets.
• Experience using AI tools such as ChatGPT for research and data organization.