Bilingual Virtual Executive Assistant (Remote)

About the role

Viva is looking for a bilingual virtual executive assistant to support a senior startup executive in Latin America. This full‑time remote position offers a dynamic environment where you will manage high‑level administrative tasks and help streamline operational processes.

Key responsibilities

• Own the executive’s calendar, inbox, meeting coordination, travel arrangements, expense reporting, and event planning.
• Improve internal workflows, conduct data analysis, generate reports, create SOPs, and maintain documentation.
• Lead projects and facilitate internal coordination across teams.

Required profile

• Minimum 2 years in a leadership role such as Supervisor, Team Lead, Operations Manager, Quality Lead, Trainer, or Account Manager.
• Fluent English (C1 level) with strong written and spoken communication.
• Proven track record of at least one role held for 2 + years.
• Comfortable using Google Workspace, Slack, and Notion; enthusiastic about AI tools.
• Proactive attitude and ability to work independently.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total.
• Salary raises every six months.
• Fixed schedule with no overtime, weekends, or on‑call duties.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 4‑week paid training.
• 100 % remote work forever with clear growth paths to Senior EA, CSM, or Chief of Staff.