Bilingual Virtual Executive Assistant – Remote

About the role

Viva is seeking a bilingual virtual executive assistant to support a senior executive in a fast‑growing startup environment. This fully remote position is open to candidates located in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador or Nicaragua. You will act as the right hand for the executive, ensuring smooth daily operations and strategic workflow improvements.

Key responsibilities

• Manage the executive’s calendar, inbox, meeting coordination, travel arrangements, expense reporting and event planning.
• Develop and optimise internal workflows, create and maintain SOPs, documentation and reports.
• Conduct data analysis to support decision‑making and oversee project coordination across teams.
• Facilitate internal communication and collaboration using digital tools.

Required profile

• Minimum 2 years in a leadership or supervisory role (e.g., Supervisor, Team Lead, Operations Manager, Quality Lead, Trainer, Account Manager).
• Fluent English (C1 level) – both written and spoken.
• Proven ability to work independently, be proactive and handle ambiguity.
• Experience with remote work environments and a strong sense of accountability.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total with bi‑annual raises.
• Fixed schedule, no overtime or weekend work.
• Paid holidays, vacation, sick days, family‑care days and parental leave.
• Global health insurance and 4‑week paid training.
• Clear career progression to Senior EA, Customer Success Manager or Chief of Staff.
• 100 % remote work forever.