Bilingual Virtual Executive Assistant – Remote

About the role

Viva is seeking a bilingual virtual executive assistant to support a senior executive at a US or Canadian startup. The role is fully remote and open to candidates based in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, or Nicaragua. You will act as the right‑hand for the executive, ensuring smooth daily operations and strategic workflow improvements.

Key responsibilities

• Manage the executive’s calendar, inbox, travel arrangements, expense reports, and event planning.
• Coordinate meetings, prepare agendas, and take accurate minutes.
• Analyze data, create reports, and maintain SOPs and documentation.
• Identify and implement workflow enhancements across the organization.
• Facilitate internal communication and project coordination.

Required profile

• Minimum 2 years in a leadership or supervisory role (e.g., Team Lead, Operations Manager, Trainer, Account Manager).
• Fluent English (C1) with strong written and spoken skills.
• Proven ability to work independently, stay proactive, and handle ambiguity.
• Commitment to a full‑time schedule with no overtime or weekend work.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total.
• Salary reviews every six months.
• Paid holidays, vacation, sick days, family care days, and parental leave.
• Global health insurance and 4‑week paid training.
• Clear growth paths to Senior EA, Customer Success Manager, or Chief of Staff.